Misc and Admin

School of computing sharepoint site has staff contact info and staff meeting minutes.

Offices. E.C. Stoner is often too hot or too cold. The heating goes off at 5pm and isn’t on over holidays/weekends. The school will buy heaters and fans if you ask. If you ask nicely they will buy large heaters.

Cleaning. You have to send an email to Dawn to have someone vacuum your office. Windows are cleaned once a year or so. Otherwise it seems it is our problem (if anyone knows where the school keeps its cleaning supplies, please let me know).

Keys. If you are faculty, the black key-fob-with-a-button will open most other labs, faculty offices, and meeting rooms. Hold it about 15cm in front of the lock and press the button. repeat. The level 6 and 10 doors are locked (and can’t be opened from outside with your fob) at about 5.30pm.

Expenses.

Holidays. Book on mais, if things get complicated (time off in leiu etc.., email here). Your allocation of holiday resets on 1st October – uni rules. If you want long holidays – consider that there will still be MSc students to supervise over the Summer. Easter break is a good time to escape (students are still between taught terms).

Maps. There is no known map of EC Stoner. (We once lost a junior faculty member for weeks…). Shitty University map. Interior map of three buildings (note the floor selector on left).

Coffee. There are kitchens on on floors 6,7, and 9. The social areas are the chairs behind the front desk on level 7, level 9 long room, and level 9 – these are open to students so don’t discuss how ugly the students are. You should give £20 to Katherine every year for coffee club. There is no staff room.

Printing. From a PC you send things to LeedsPrint, then go to a printer and log-in to print. You can mange your queue on the papercut website. If you register your ID card with a printer it avoids entering your password every time. You paper usage is logged. The printers will scan to PDF and email the result to you. There is a printer (with a document tray) next the front desk on level 7.

Room bookings. Email Katherine Garnett remembering to say how many people you the room for.

Stationary. The sliding-door cupboard in the common space on level 7 contains lots of stationary – if it is locked, ask the front desk or pick the lock.

Buying things. If you want small things (headphones, webcams, books) ask Gaynor. Information on Expenses (e.g., travelling etc…). All travel goes through the universally hated much loved Key Travel. If you want to spend money on other things you will need to go through one of the purchasing systems.

They run a course you have to go to before you can buy anything yourself – this gives you access to SIPR so you can raise a ticket to have purchasing buy something for you.

Annual Academic Meeting (AAM). Yearly performance review with School directors. Late January. Paperwork.

  • FTE: Full time equivalent, work assignment unit

Newspapers. The Uni has a subscription to FT (sign in with your work email), and Times Higher Education (instructions).

Admin contact details for different tasks (except Judi has now left):